To be aware of Are familiar with Outsourcing A A job Verifications

Do employment verifications and background checks consume a substantial amount of your HR department’s time? Outsourcing these functions is a good way to increase the efficiency of HR personnel through the elimination of these time-consuming tasks. But it’s not as easy as just calling up an employment verification company and passing the baton – there’s still a whole lot you will need to know.

1. Provide as much information that you can

When submitting a request for background screening services, it is important that the customer reporting agency (CRA) is given as much information from the applicant as possible. There could be instances where an applicant has changed his/her last name or may use a nickname which they failed to incorporate on the paperwork. This omission may result in a discrepancy when wanting to verify information.

When an applicant is providing his/her employment history, it’s important that a complete name and address for the employer is provided. Oftentimes, an applicant may list the name of the employer however, not incorporate a complete address (ex: street name, city, state and zip code). 먹튀검증업체 Small businesses might be difficult to find with no complete address. It is also important to supply a contact number for employers. Applicants may provide a telephone number for a friend they have caused to test and verify their employment, however a CRA must contact the organization directly to test and verify information through the HR department or previous supervisor.

To ensure that a CRA to execute a background investigation, an applicant must sign an authorization and release form along with a disclosure statement giving their consent and knowledge that the investigation has been processed. Being an employer, you would want to keep on file the signed disclosure statement. The authorization and release form is submitted to the CRA combined with applicant’s information to be verified.

For companies who submit their investigations via electronic format, it’s always advisable to have authorization and release form with a “wet” signature on file. Difficulties may arise, especially with schools, in accepting electronic signatures. It’s the policy of some schools to only accept a “wet” signature on an authorization and release form and therefore will not verify any information when given a digital signature.

3. Request only the correct searches

Being an employer, you must only request the required background searches necessary for the career you’re seeking to fill. Don’t request additional searches that don’t pertain to the career for that your applicant is applying. For example, you wouldn’t process a motor vehicle check on an applicant who would not be driving for the company. This unnecessary search wouldn’t only boost your costs but can also delay receiving case results. It’s always good to really have a company policy in place for the searches you will need to execute for various positions within the company.

4. Have patience

CRA’s work diligently to acquire verifications as quickly as possible. There are some situations which can be from the CRA’s control where information cannot be obtained in a regular manner, if at all. When wanting to verify education, it’s important to note that when a CRA is wanting to verify an older issuance it is a strong possibility that records have been archived to storage, by which case it may take the college a long time to find records.

Schools in addition to employers may never return a remedy to a verification request. Sources at these locations have primary duties to wait to and verifications might not be their top priority. There are some sources that return information within an expedient manner and are extremely cooperative, whereas other sources may never return an answer to multiple requests.

When contacting an employer for verification, the CRA is looking to verify dates of employment, the career held by the applicant, reasons for leaving the organization and if the applicant is qualified to receive rehire. There are many firms that maintain policies that prevent them from divulging certain information such as salary, basis for leaving and eligibility of rehire. Some employers may ask the CRA to supply them with the data listed by the applicant and they’ll either confirm or deny the validity of the information, but will not correct any discrepancies.

Many companies will verify employment information over the device while others require a verification request to be faxed or mailed along with a signed authorization and release form. A growing trend for employers is always to outsource their verifications to a third-party source, by which case you will find additional fees incurred to acquire employment verifications.

Education Verifications

When verifying education, (GED, senior school diploma, adult senior school diploma or degree) a CRA will try to verify the date and issuance indicated by the applicant. Schools will confirm these details either verbally, through fax or by mail. There are some institutions (mostly colleges and universities) which have outsourced their verifications to a third-party source, by which case, you will find additional fees incurred. Each time a school states which they are unable to locate accurate documentation for the applicant, it is useful if the applicant can supply a copy of these issuance to the CRA.  Once a copy is received, the CRA can then contact the college and provide them with the copy to determine the validity of the document.


You can find two types of reference verifications that could be requested. An employer may opt to really have a CRA develop references for an applicant. This sort of verification doesn’t require the CRA to make contact with references listed by the applicant, but instead to make contact with a previous supervisor or manager and try to produce a guide through them. This sort of reference verification can be difficult as many supervisors aren’t always willing to supply a guide for an applicant and it may be company policy to not give out personal or professional references.

Employers could also request a CRA to make contact with references which have been listed by the applicant.  References are generally contacted via telephone however, many may request that the questions be sent via fax or e-mail accompanied by a signed release. A CRA is likely to make every attempt to verify references, however some individuals may never return phone calls. Sometimes it helps if an applicant provides both a daytime and evening phone number in which a reference may by reached.

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